: If applicable, include accounts from others who observed the incident.

: Explicitly reference which company policy or handbook rule was breached.

You can download professional templates in PDF or Word format from various HR and legal resource sites: Free Employee Write-Up Forms - PDF | Word - eForms

: Both the supervisor and employee should sign the form to acknowledge the discussion. Where to Find Write-Up Templates

: A detailed plan for improvement and the specific changes the employee needs to make.

: A clear statement of what will happen if the behavior or performance does not improve.

: Basic information such as names, job titles, and the date of the report.